VettyDrive is purpose-built for operators who source their own renters. Private workflow links, structured deposits, guided inspections, compliance automation, GPS tracking, and evidence exports — all in one place. No commission, no public listings, no feature bloat.
Send a guided workflow link instead of juggling messages and forms.
Each rental generates a unique private link. The renter opens a focused mobile experience that collects identity, uploads documents, reviews terms, signs agreements, authorizes deposits, and completes condition acknowledgements. Staff see real-time progress without asking.
Present rental terms, collect signatures, and preserve the exact version the renter saw.
Agreements are presented inline with the workflow. The renter reviews the terms, signs digitally, and receives a copy. The signed agreement is attached to the rental record with a timestamp. No printing, scanning, or lost paperwork.
Driver's licenses, insurance proofs, and required uploads collected before pickup.
The workflow requests required documents based on operator settings. Renters upload from their phone. License details are verified against operator-configured rules. Insurance coverage dates are checked. Missing items are flagged before the renter arrives.
Authorize deposits before pickup. Track holds, releases, and charges in one place.
Deposits are authorized through the renter workflow before key release. The ledger shows the authorization amount, hold status, release date, or charge reason. Every deposit action is timestamped and tied to the rental.
Prevent pickup until required steps are complete — documents, signatures, deposit, inspection.
The rental workspace shows gate status for every required step. Staff see whether documents, agreement, deposit, inspection, and GPS consent are complete before keys leave your hand. Exceptions are logged with the approving user.
Export deposit context with the full rental record for chargeback response.
When a deposit is disputed, export a server-generated evidence packet that includes the renter's agreement, pickup and return inspections, deposit ledger, signed checkpoints, and communication history. The raw evidence assets remain available alongside the summary.
Capture vehicle condition before the renter drives away. Consistent angles every time.
Staff follow a guided route around the vehicle: exterior angles, interior condition, odometer, fuel, existing damage notes, and accessories. Photos attach to the rental record. The renter acknowledges condition before receiving the vehicle.
Compare return condition against pickup baseline. Flag only new exceptions.
Return inspection starts from the pickup record. Staff work through the same angles with pickup notes visible. New damage is captured with wide-context and close-up photos. The comparison is saved with the return decision: clean return, needs review, or deposit hold.
Renter acknowledges condition at pickup and return. Clear language, clear record.
At pickup the renter acknowledges the recorded condition. At return the renter confirms the return record or flags disagreement. Each checkpoint is signed digitally and preserved with the rental timeline.
Turn a rental record into a readable, chronological packet with one click.
A server-generated PDF assembles the rental timeline: renter identity, agreement version, signed checkpoints, pickup and return inspections, deposit ledger, GPS context where permitted, messages, and the decision record. The packet is designed for managers, insurers, and support teams.
Every photo, signature, and timestamp preserved in encrypted storage.
Evidence assets are stored with AES-256 encryption. Retention follows the operator workspace configuration. Export formats include PDF, ZIP, and CSV so operators can preserve records outside the platform.
Export complete rental records for insurance review, legal response, or internal audit.
Exports include the evidence packet summary plus raw assets. The packet narrative explains the issue, timeline, evidence reviewed, policy basis, decision, and next action. Internal accountability notes help improve workflows over time.
Driver's license scanning with configurable validity and issuing state rules.
Renters upload their license during intake. The system checks expiration date and issuing state against operator-configured rules. Results are logged to the rental record. Operators see verification status before pickup.
Verify insurance coverage dates and enforce minimum age rules automatically.
Insurance proofs are reviewed for coverage dates and minimum liability thresholds. Age validation is enforced at checkout based on operator settings. Every check is timestamped and archived.
Jurisdictional recommendations seeded into partner accounts based on location and profile.
The platform admin dashboard maintains a compliance library with recommendations by jurisdiction. Relevant tasks are published to partner accounts based on operating location, fleet profile, and enabled features. The operator sees actionable items, not every possible rule.
See every vehicle's location on the fleet dashboard during active rentals.
Once a vehicle is checked out, its location is visible in real time on the fleet dashboard. Historical route data is available for review. GPS signals are treated as review-only inputs, not automatic charge triggers.
Get notified when a vehicle enters or leaves an authorized zone.
Operators can set geofence boundaries around operating areas. When a vehicle crosses a boundary, the system creates an alert visible in the rental workspace. Alerts support late-return follow-up, recovery context, and operational awareness.
Configure GPS posture per account. Renters see disclosure before rental activation.
Operators configure GPS use policy in account settings: tracking purpose, data retention, and disclosure language. Renters acknowledge GPS terms during the workflow. Transparent disclosure reduces conflict and builds trust.
Add vehicles by VIN. Make, model, year, and color pulled automatically.
Enter a VIN or plate and VettyDrive retrieves the vehicle specifications. Records include documents, inspection history, rental activity, GPS device assignment, and maintenance notes. Vehicle status is visible across the workspace.
Grant access by role. Owner, manager, lot attendant, mechanic, finance — each with appropriate controls.
Team members are invited with role-based permissions. The owner manages account settings, billing, and team invitations. Operations staff can create rentals and manage fleet records. Staff complete assigned inspections and checkpoints.
Availability, upcoming returns, overdue inspections, and revenue per vehicle at a glance.
The dashboard surfaces what needs attention: rentals that need intake completion, inspections due, deposits pending release, exceptions requiring review. The workspace answers what is required right now, not just what happened yesterday.
Join 500+ independent operators who replaced spreadsheets, chat apps, photo galleries, and paper checklists with a single command workspace.
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